Business Office

Additional Ford plans added to the list
Several Ford sales plans were added to the list available in the 27=Payment Options screen.  To see the Ford plans, the preference to display Ford plans must be selected in the Business Office Application Environment Initial Values.

Benefit: Provides a place for Ford dealers to accurately track under what kind of plan the customer purchased the vehicle.

Add to VIN decoding table only when adding a vehicle
Entries to your customized VIN decoding table will only be added when a vehicle is added to inventory for the first time.

Change: Previously, new entries were also added when a vehicle record was displayed.
Benefit: Helps maintain a cleaner VIN decoding table by eliminating unwanted entries that were created by displaying a vehicle record with an incorrect vehicle description.

Add sale price to Temporary Permit report
The sale price of the vehicle has been added to the Temporary Permit report.

Benefit: Satisfies government regulations in certain states.

New property tax base to include aftermarket options
A new property tax base has been added to Lease Sources in the Business Office Application Environment. The new property tax base = lease price + aftermarket options.  To select this property tax base for a lease source, an authorized user can take the following steps:

1. Take option 50=Application Environment from the Business Office menu and take option 1=Select by Leasing Sources.
2. Take option 2=Change by the lease source you want to update and press [ENTER] to display the second screen.
3. Hit F4 on the Property Tax Base* field for a list.
4. Set the Property Tax Base = A and press [ENTER] to save.

Benefit: Satisfies government regulations in certain states.

Trade-in Analysis
A new analysis report has been added to Sales Analysis on the Business Office menu that lets you look at your trade-ins.  This report selects deals with trades in a specified date range and ages the trades in 30, 60, 90, 120, and 120+ -day categories.  Additionally, it shows ACV figures for all trades and sales and gross figures for those trades that have been resold.  Take option 1=Select to drill down to the deal if the trade has been resold or to the inventory record if it is still in inventory.  Use option 5=Source to go back to the parent deal that the trade came in on.

Benefit: Use this report to analyze the performance of the vehicles that come in on trade. Or use it to quickly determine the value of all of the trades you brought in during the year for tax purposes.

Change to the 62=Roll function on leases
Function 62=Roll used on leases to apply cash and rebates toward the upfront charges has been changed to exclude the trade equity.  If you want to apply the trade equity to the upfront charges you can now take option 27=Payment Options and set Apply Trade to Up Front Fees = Y.  Then when you use function 62=Roll the system will use any remaining trade equity as cap reduction while leaving the original trade allowance and payoff and setting the upfront charges to zero.

When there is insufficient trade equity to cover the upfront charges, the difference will always be rolled to the price.

Change: They system no longer uses trade equity to cover upfront charges on the roll function.
Benefit: The roll function will produce a lease with zero due at lease signing.