General Ledger
New security option for bank reconciliation – Function F11=Complete with Difference has been tied to security in the General Ledger. With the release, all users will be set to N for this function. To authorize a user to complete a bank reconciliation with a difference, the dealership ARKONA security officer can take the following steps:
- Take option 7=User Security from the System Environment menu and position to the user ID.
- Take option 2=Change by the user ID and take option 1=Authorize by General Ledger.
- Page down and set Authorize Bank Account Reconciliation – Complete with Difference = Y.
New tax preference for dirty core returns – A new line has been added to the General Ledger Tax Group screen to designate that dirty core returns are non-taxable. This applies to states where the refund for a dirty core return does not include the sales tax charged on the core when it was sold. To set this prompt, take option 50=Application Environment from the General Ledger menu and take option 1=Select by Tax Groups. Take option 2=Change by your tax group and you will see the new line for Core Return.
Electronic submission of Saab factory financial statement – It is now possible to send the Saab factory financial statement to your local PC so it can be uploaded to the Saab web site.
Enhancements to split account entries in Write Checks –When writing a check and charging the expenses to multiple accounts, you currently use function F5=Split. The following enhancements have been made to function F5=Split when you are writing a check and expensing it to multiple accounts:
- You can change entries that have been added to the split account check detail with option 2=Change. This option pulls the check detail line back down to the edit line so you can make changes. Press [ENTER] to save the change.
- You can delete incorrect entries in the split account check detail with option 4=Delete.
- You can remove all entries from the split account check detail with function F9=Clear.
Enhancements to split account entries on Other Receipts –When generating a receipt in option 22=Receipt Cash in Other Receipts, you use function F5=Split to credit multiple accounts. The same F5=Split functionality described in the previous entry in these release notes also applies to receipting cash.
Enhancements to split account entries on Petty Cash –When generating a petty cash disbursement in option 22=Receipt Cash in Petty Cash, you use function F5=Split to charge multiple accounts. The same F5=Split functionality described in the previous entry in these release notes also applies to petty cash.
Enhancements to split account entries on Hand Written Checks –When generating a hand written check in option 25=Hand Written Checks, you use function F5=Split to charge multiple accounts. The same F5=Split functionality described in the previous entry in these release notes also applies to hand written checks.
Option to add notes to posted transactions –A new feature has been added to function 31=Document/Control Inquiry that lets an authorized user add notes to posted transactions. The transactions with notes are highlighted in yellow in Document Inquiry. The notes print on the Detail Controlled Accounts reports, the Accounts Receivable and Accounts Payable reports, and the Account Comparison reports printed through option 34=Audit Reports.
To authorize a user to add notes, the dealership ARKONA security officer can take option 7=User Security from the System Environment menu and take option 2=Change by the user ID. Take option 1=Authorize by General Ledger and page down to the bottom. Set Authorize to Write Transaction Notes = Y. An authorized user can change or delete their own notes, but they cannot change or delete any other users’ notes.
To add notes to a posted transaction, an authorized user can take the following steps:
- Take option 31=Document/Control Inquiry from the General Ledger menu and take option 1=Select by Document Inquiry.
- Position to the document number and take option 9=Notes by the transaction with the account number you want to note to display the Notes window.
- Use function F6=Add to display the notes window.
- Key in your notes and press [ENTER] to save.
- Use option 2=Change by an existing note to modify it, or option 4=Delete to remove it.
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